How can I restrict printing of vouchers in Tally ERP9 before they are saved?

Restricting Printing of Vouchers Before Saving

Introduction: As an experienced tutor registered on UrbanPro.com specializing in Tally Software Training, I understand the importance of maintaining data accuracy in Tally ERP 9. One common concern is restricting the printing of vouchers before they are saved, ensuring data integrity and preventing errors. Here's a comprehensive guide on how to achieve this in Tally ERP 9.

Steps for Restricting Printing:

1. Access Voucher Entry:

   • Open Tally ERP 9 and navigate to the 'Gateway of Tally.'
   • Select the appropriate company from the list.

2. Choose Voucher Type:

   • Click on 'Accounting Vouchers' or 'Inventory Vouchers,' depending on the type of transaction you are recording.

3. Voucher Creation:

   • Begin creating a new voucher by pressing the designated key or selecting 'F5: Payment' or 'F6: Receipt,' etc., based on the transaction.

4. Pre-Saving Restrictions:

   • Before saving the voucher, Tally ERP 9 allows you to make various entries and modifications.
   • However, to restrict printing before saving, ensure all necessary details are entered accurately, and cross-verify the information.

5. Save the Voucher:

   • Once all details are confirmed, press 'Ctrl+A' or select 'Alt+S' to save the voucher.
   • Saving the voucher is crucial as it validates the entries and prepares the data for printing.

Additional Tips:

• Shortcut Key Usage:

  • Utilize shortcut keys such as 'Ctrl+A' for quick saving, and 'Alt+P' for printing once the voucher is saved.

• Security Controls:

  • In an educational or organizational setting, ensure that appropriate security controls are in place.
  • Set up user permissions to restrict certain actions, including printing, for specific users.

• Backup Procedures:

  • Regularly backup Tally data to prevent loss of information.
  • Before restricting printing, consider creating a backup for added security.

Conclusion: By following these steps, you can effectively restrict the printing of vouchers in Tally ERP 9 before they are saved. This precautionary measure ensures accuracy and integrity in financial and inventory data, making your Tally Software Training experience more comprehensive and error-free. For personalized guidance and in-depth knowledge, consider enrolling in my Tally Software online coaching sessions available on UrbanPro.com.