0Procure to Pay or P2P Process # Business Process # SAP # AP
ERP applications have simplified the Business Processes. In big companies, we have separate team for different business functions like Accounts Payable Team, Account Receivable Team, General Accounting Team, Banking Team, Taxation Team, Finalization Team etc.
ERP made easy to understand the Business processes, and now we have clarity on the Business process and its execution. Here we will discuss on Procure to Pay Process.
Procure to Pay is a process related to purchasing which is part of Accounts Payable. The P2P process has following steps or process flow as under:-
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Purchase requisition (whenever there is any requirement for Material or Services)
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Quotation
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Vendor Selection
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Issue Purchase Order
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Goods Receipt
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Invoice Processing
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Vendor Payment
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Vendor Evaluation & Report to Management
1) Purchase Requisition
User department raise a Purchase requisition to Purchase Department for Purchase the Material or service as per the requirement.
2) Request for Quotation
Purchase Department request for Quotation from Different Vendors, Ideally It should be minimum 3, its also help accounting team at the time of Audit.
3) Selection of Vendor
Now after receipt of Quotation, Relevant Department like Purchase, User and Finance Department will Select a Vendor by Quality, Price, Vendor Relation, Vendor History etc
4) Issue Purchase Order
After selection of Vendor, Purchase Department will issue a Purchase Order to Selected Vendor
5) Goods Receipt
We receive Goods at Factory, Plant etc. and will create a Goods Receipt Note that’s called
6) Invoice Processing
Finance Department verify the Invoice as per the PO’s Terms checks all the relevant supporting documents like Quality report, Guarantee card, Invoice, Challan etc. then process/ post Invoice.
7) Vendor Payment
As per the Payment terms mentioned in PO department will release the payment to the vendor on the due date.
8) Evaluation of Vendor and Report to Management
As per the scheduled time, we will evaluate the Vendors and Report to Management. This process will help us in many ways like to decide we should have continued with Vendor for future dealings or not.
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