IdentityIam an employee in listed company sine 18 years and have very good experience in coordination and business development
As an executive secretary, you will play a critical role in supporting top-level executives and managing the daily operations of the office.
1. Administrative support: Provide a wide range of administrative assistance to executives, such as managing calendars, scheduling meetings, coordinating travel arrangements, and organizing events.
2. Communication and correspondence: Draft and proofread emails, memos, letters, and other business documents on behalf of executives. Coordinate internal and external communications, ensuring timely and accurate dissemination of information.
3. Office management: Maintain office supplies inventory, handle equipment maintenance, and manage office budgets. Collaborate with other staff members to ensure smooth office operations.
4. Data management: Organize and maintain paper and electronic files, ensuring easy retrieval and confidentiality. Handle sensitive information with discretion and integrity.
5. Meeting coordination: Schedule, prepare agenda, and take minutes for meetings. Coordinate with participants, book meeting rooms, and arrange necessary documents or materials.
6. Travel arrangement: Research and book travel accommodations, including transportation, accommodations, and itineraries for executives and other team members.
7. Relationship management: Build and maintain positive relationships with both internal and external stakeholders. Serve as a primary point of contact for executives, colleagues, clients, and suppliers.
8. Project assistance: Provide support for special projects, including conducting research, preparing presentations, and compiling reports.
Qualifications and skills:
- Excellent organizational and time-management abilities.
- Exceptional written and verbal communication skills.
- Proficiency in using office software and other relevant tools.
- Strong attention to detail and ability to multitask effectively.
- High level of professionalism and discretion in handling sensitive information.
- Proactive problem-solving skills and ability to work with minimal supervision.
- Strong interpersonal skills and ability to collaborate with diverse teams.
- Prior experience in a similar role or office administration would be beneficial.
